LOCAL DISTRICT CLASSIFICATION PLAN
SUMMARY CLASS TITLE: REGISTRAR
This position is for the 2024-2025 school year.
BASIC FUNCTION:
Maintain complete and accurate student accounting records for students in an assigned school.
REPRESENTATIVE DUTIES:
- Maintain student files related to grades, records and test results; maintain confidential files and records.
- Maintain student demographic information in computer.
- Assist school nurse in obtaining and verifying student health records such as immunizations; notify parents if additional information is needed.
- Enroll new students and assign to proper grade level, counselor and homeroom; submit proper forms and information to the Central Office.
- Withdraw students according to established procedures; complete required forms and submit to the Central Office and new school as requested.
- Process and transmit requests for undergraduate, senior and alumni transcripts and mid-year reports.
- Complete and transmit monthly reports to Central Office as assigned.
- Prepare the senior graduation list with class rank and averages; order and proofread diplomas.
- Perform clerical duties such as typing as requested; assist with special projects as needed.
- Process requests for driver verification forms.
- Assist with verifying student grades, averaging grade points and verifying eligibility for designated extracurricular clubs or activities; update student permanent records as needed.
- Operate office equipment including a computer terminal and printer, typewriter and calculator.
- Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
- Accurate record-keeping methods and practices.
- Basic knowledge of data processing and computer output readings.
- Modern office practices, procedures and equipment including filing, statistical record-keeping and typing.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
- Reading and writing communication skills.
- Applicable sections of State Education Code and other applicable laws.
- Interpersonal skills using tact, patience and courtesy.
- Telephone techniques and etiquette.
- District organization, operations, policies and objectives.
Registrar - Continued Page 2
KNOWLEDGE OF - continued:
- State regulations regarding competency tests, health records and confidentiality.
ABILITY TO:
- Perform complex clerical tasks involving independent judgment and requiring accuracy.
- Establish and maintain official permanent records of students.
- Read, interpret, apply and explain rules, regulations, policies and procedures.
- Post, check and maintain file and statistical records accurately.
- Establish and maintain cooperative and effective working relationships with students, staff and the public.
- Add, subtract, multiply and divide quickly and accurately.
- Operate office equipment including computer terminal and printer, typewriter and calculator.
- Type at an acceptable rate of speed.
- Work independently with little direction.
- Meet schedules and time lines.
- Work confidentially with discretion.
- Communicate effectively both orally and in writing.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and three years of responsible clerical experience including one year experience working with student records. |